Foreign examiners

Examiner Differences Document

Information for non-Slovenian examiners – Examiner Differences Document

Proceeding from implementing rule FCL.1015 of the Regulation (EU) No. 1178/2011 as amended, procedure is implemented concerning foreign examiner (i.e. Non-Slovenian) practicing skill tests, proficiency checks and assessments of competence to pilots, whose issuing Authority is Civil Aviation Agency of the Republic of Slovenia.

EASA (Rulemaking Directorate) issued Examiner Differences Document combining FCL.1015 requirements of all Members States to one comprehensive briefing material Examiner Differences Document that is available on EASA website.

Please be advised to use the latest revision of Examiner Differences Document (see the first page, i.e. Version number/year).

Please read Examiner Differences Document carefully - Slovenian procedures are published in Chapter 3.28.

Introduction

Holders of examiner certificates issued by EASA Member States, except for holders of Slovenian examiner certificate holders, wishing to conduct:

skill tests (ST);
proficiency checks (PC);
assessments of competence (AoC);

of an applicant for which Slovenia is the Competent Authority, are required to review the latest available information about the applicable CAA-SI procedures.

These procedures are not meant to be used by holders of examiner certificates or authorizations issued by third countries other than EASA Member States.

These procedures were notified to and published by EASA in Examiner Differences Document. These requirements and procedures are in detail described on this website.

IMPORTANT NOTICES

Procedure for approval of conduct of test for revalidation type ratings on aircraft

Application forms

Applicable application forms can be found here: LINK

Designation Procedure for initial issue of Ratings and Instructor certificates (ST/AoC)

CAA-SI procedures for designation of examiners, holders of certificates issued by EASA Member States other than Slovenia, who intend to accomplish ST or AoC, are developed hereafter:

before any ST and AoC is conducted the examiner shall:
- fully acquaint himself with Liability, Accident Insurance and Personal Data Protection information reported hereafter;
- download the form "FCL.APL-166" from CAA-SI website, insert all relevant data and provide copies of documents;
- where ATO or DTO need to reccommend candidate for skill test or assessment of competence, relevant section shall be appropriately signed by responsible person;
- when completed, submit the scanned FCL.APL-166 as an attachment to an e-mail examiner@caa.si with the standardized subject name:
  
  EXM / DESIG / [ST or AoC] / [examiner name] / [candidate name]
- form shall be delivered at least five working days prior to the ST or AoC for the issue of the rating or certificate (change of examiner is allowed one hour before the event, if examiner is designated within this time frame).
- with submitted form, examiner is therefore automatically designated, however CAA-SI is empowered to request more information or change the examiner in due time (normally within 3 days).
the examiner may then proceed to the ST or AoC; no further designation procedure or any other action is then required;
examinations shall be conducted using a language for which both examiner and candidate hold at least a valid language proficiency on operational level (L4).

After the ST or AoC the examiner shall follow the Reporting Procedure described below.

CAA-SI will refuse application for the issue of rating or certificate (incl. ST or AoC) when any of the examiner's licence, rating or certificate is expired at the time of examination.

Examiner is not allowed to enter any new rating in the licence after a passed Skill Test.

Notification Procedure for revalidation or renewal of Ratings and Instructor Certificates (PC/AoC)

CAA-SI procedures for conducting proficiency checks or assessment of competencies for revalidation or renewal of ratings or certificates for examiners whose competent authority is other than CAA-SI, are described below:

before any PC and AoC for revalidation or renewal of rating or certificate is conducted, the examiner shall:
- fully acquaint himself with Liability, Accident Insurance and Personal Data Protection information reported hereafter;
- notify CAA-SI:
  - by fulfilling active web form:
    NOTIFICATION OF TEST
  - by sending an e-mail to examiner@caa.si. Notification is of free format, with the standardized subject name:
    EXM / NOTIF / [PC or AoC] / [examiner name] / [candidate name]
- notification shall be delivered at least three working days prior to the PC or AoC for the revalidation or renewal of the rating or certificate (change of examiner is allowed one hour before the event, if change notified in due time).
the examiner may then proceed with conduct of the PC or AoC; no further procedure or any other action is then required;
examinations shall be conducted using a language for which both examiner and candidate hold at least a valid language proficiency on operational level (L4).

After the PC or AoC the examiner shall follow the Reporting Procedure described below.

CAA-SI will refuse application for the revalidation or renewal of rating or certificate (incl. PC or AoC) when any of the examiner's licence, rating or certificate is expired at the time of examination.

Adherence to the above procedure authorises the examiner to revalidate or renew ratings or certificates as follows (endorsement of the pilot licence as per ARA.FCL.200(c)):

the examiner may only enter the revalidated or renewed rating or instructor certificate in the pilot’s licence if the rating or certificate is still included (printed) in the licence;
if the rating is not included in the licence CAA-SI shall issue a new licence with the new rating, therefore examiner is not allowed to manually enter new validity date.

Specific procedure for issue, revalidation and renewal of Examiner Certificate

Examiner Assessment of Competence shall be conducted with prior approval of CAA-SI. Candidates may apply for Senior or Inspector Examiner Designation by fulfilling the form: FCL.APL-203. Designated Senior Examiner shall, before the conduct of Examiner AoC, notify CAA-SI by the notification procedure described above.

Manual endorsement for revalidation and renewal of Examiner Certificate is not allowed.

Application forms for examiners can be found here: LINK

Monitoring of examiners

CAA-SI keeps the right, at its discretion, to perform oversight of the examiner during the ST, PC or AoC:

in this case CAA-SI will inform the examiner in due time;
if during the monitoring activities the CAA-SI aviation inspector finds non-compliances with the applicable requirements or national procedures, he/she has the right to raise findings, to require corrective actions or to invalidate the ST, PC or AoC.

Assessment System

Although tests or checks may specify flight test tolerances, an applicant should not be expected to achieve these at the expense of smoothness or stable flight. An examiner should make due allowance for unavoidable deviations due to turbulence, ATC instructions, etc. An examiner should terminate a test or check only when it is clear that the applicant has not been able to demonstrate the required level of knowledge, skill or proficiency and that a full re-test will be necessary or for safety reasons.

An examiner will use one of the following terms for assessment:

‘pass’ - provided that the applicant demonstrates the required level of knowledge, skill or proficiency and, where applicable, remains within the flight test tolerances for the licence or rating;
‘fail’ - provided that any of the following apply:
- the flight test tolerances have been exceeded after the examiner has made due allowance for turbulence or ATC instructions;
- the aim of the test or check is not completed;
- the aim of exercise is completed but at the expense of safe flight, violation of a rule or regulation, poor airmanship or rough handling;
- an acceptable level of knowledge is not demonstrated;
- an acceptable level of flight management is not demonstrated;
- the intervention of the examiner or safety pilot is required in the interest of safety.
‘partial pass’ - in accordance with the criteria shown in the relevant report form. On the second attempt, the same examiner can conduct the test.

Reporting Procedure

After completion of a ST, PC or AoC, the examiner shall report the activity through the applicable CAA-SI forms.

The reporting shall include:

applicable application form (which includes report forms) for ST, PC or AoC;
following attachments:
- Flight Test Schedule;
- copy of technical logbook of the aircraft or FSTD;
- copy of the statement of the ATO which confirms the required training has been completed (if applicable);
- copy of FSTD approval certificate (if applicable);
- copy of the examiner's licence;
- copy of the examiner's certificate;
- copy of the examiner's medical certificate;
- copy of endorsed licence (if entry on licence is made by the examiner).

Application and report forms can be downloaded from CAA-SI website.

When completed, the examiner shall submit as soon as possible:

the original signed paper form and the relevant attachments to the candidate (FCL.1030(b)(3)); and
scanned (and good) copy in PDF format of the signed paper form and the relevant attachments as enclosures to an e-mail with the standardized subject:

REPORT / [EXAMINER SURNAME] / [CANDIDATE] / [DATE OF TEST] to be sent to examiner@caa.si.
it will be a duty of the candidate to provide the original signed paper form and attachments to:

Civil Aviation Agency of the Republic of Slovenia
Kotnikova ulica 19a
SI-1000 Ljubljana
SLOVENIA

Wrong sending does not ensure the positive ending of the process.

Fees

CAA-SI does not provide financial remuneration for expenses or services rendered. The examiner shall arrange those with the training organisation or the candidate.

Liability and Accident Insurance information

CAA-SI does not provide liability or accident insurance during the conduct of ST, PC or AoC, either in an FSTD or when acting as PIC in an aircraft. It is responsibility of the examiner to ensure that he/she, and the test devices, are adequately insured against incident, accident or liability issues for the specific scope.

Personal Data Protection Information

Obligations and responsibility of the examiner, concerning protection of personal and sensitive data, are prescribed by Data Protection Act and General Data Protection Regulation (GDPR). The law provides definitions and modalities for processing data and is available in English at the web page of Information Commissioner.

In the Republic of Slovenia personal data is regulated by the Personal Data Protection Act (Official Journal of the RS, No. 94/2007 - official consolidated version). Examiners shall maintain records for five years with details of all skill tests, proficiency checks and assessments of competence performed and their results.

The personal data that is being processed under Part-FCL is so called sensitive personal data.

Sensitive personal data may only be processed in the following cases (Article 13 of the Data Protection Act):

(1) if the individual has given explicit personal consent for this, such consent as a rule being in writing, and in the public sector provided by statute;

(2) if the processing is necessary in order to fulfill the obligations and special rights of a data controller in the area of employment in accordance with statute, which also provides appropriate guarantees for the rights of the individual;

(3) if the processing is necessarily required to protect the life or body of an individual to whom the personal data relate, or of another person, where the individual to whom the personal data relate is physically or contractually incapable of giving his consent pursuant to subparagraph 1 of this Article;

(4) if they are processed for the purposes of lawful activities by institutions, societies, associations, religious communities, trade unions or other non-profit organizations with political, philosophical, religious or trade-union aim, but only if the processing concerns their members or individuals in regular contact with them in connection with such aims, and if they do not supply such data to other individuals or persons of public or private sector without the written consent of the individual to whom they relate;

(5) if the individual to whom the sensitive personal data relate publicly announces them without any evident or explicit purpose of restricting their use;

(6) if they are processed by health-care workers and health-care staff in compliance with statute for the purposes of protecting the health of the public and individuals and the management or operation of health services;

(7) if this is necessary in order to assert or oppose a legal claim;

(8) if so provided by another statute in order to implement the public interest.

On completion of the purpose of processing, personal data shall be erased, destroyed, blocked or anonymised, unless pursuant to the statute governing archive materials and archives they are defined as archive material, or unless a statute otherwise provides for an individual type of personal data.